Job description / Role Senior Administrator
Perform Senior Administrator duties to support daily activities
Assist with Senior Administrator tasks such as document & data formatting, verifying data and coordinating with managers and staff to obtain required inputs and follow up on actions to completion
To maintain internal systems and workflow, advise and implement administrative best practices
Control & maintain the project shared folders
Attend internal and external meetings and prepare meeting minutes, distribute, and maintain records
Preparation of a variety of management reports and presentations including overall design and manipulation and extraction of data.
Coordinate with contractors to obtain reports, plans, policies, procedure, maintenance documentation and certifications and maintain record as a Senior Administrator.
Liaise with contractors, support in monitoring performance against Key Performance Indicators (KPIs) and Service Level Agreements (SLAs), including attending monthly supplier review meetings.
Support staff in all aspects of onboarding
Manage and replenish office supplies and staff PPE
as a Senior Administrator.
Receive, review, and validate contractor monthly invoices and supporting documentation
Schedule meetings Senior Administrator
Communicate with stakeholders as required to inform of works affecting the facilities and infrastructure
Follow up with the client on payment of contractors and be the point of contact for all contractor queries
Prepare and maintain annual leave schedules
All other duties as required
Requirements Senior Administrator
Bachelor’s degree in administration or similar
Excellent English written and verbal skills
Excellent Arabic written and verbal skills
Development of presentations and reports
Knowledge and experience of QHSE practices and procedures
Development and review of risk assessments and method statements
Excellent computer skills, word, power point and excel
Commercial awareness and risk management
Key Demographic Requirements – applicants must be:
Based in Saudi Arabia
Fluent Arabic Speaker
Minimum Years of Experience: 4
About the Company
Aquila Consulting is a Dubai based talent recruitment company established by individuals with unrivalled recruitment expertise in Global Search and Selection. We offer our clients a partner-centric, personalised, and mature approach to focusing and delivering on their international talent requirements.
What makes us stand out from the crowd is the rigor and passion we bring to the recruitment process. We offer unparalleled performance, transparency, and advocacy, taking the time to fully understand your organisational vision, culture, structure and leadership needs.
Aquila Consulting pride ourselves on seamlessly delivering the most efficient time and cost saving recruitment solution for your business.
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